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Protect your trade marks and designs in the European Union

Protect your intellectual property in the European Union

Ideas Powered for Business SME Fund

Call for proposals – GR/001/21 (Ideas Powered for Business SME Fund)

This call for proposals is supported by the European Commission and the EUIPO.

Service 1 - IP pre-diagnostic services (IP Scan): This service can help you decide what IP rights to apply for, how to develop your IP portfolio if you already have registered rights, and how to plan your strategy for the future;

Service 2 - trade mark and design application fees: If you are considering registering a trade mark or a design at either EU, regional (in the Benelux), or national level.


Each SME can be reimbursed up to a maximum of EUR 1 500 as a grant contribution to support these services.

This is an initiative of the Ideas Powered for Business programme at the EUIPO, supported by the European Commission, and in cooperation with the national and regional intellectual property offices of the EU.

On this page you will be able to:


Call for proposals 

We strongly recommend that you read the official information about this call for proposals before sending in your application form. You can download it in the box below. Please remember that to apply for this scheme, your business must fit the official definition of a small and medium enterprise.

Check the European Commission’s User Guide to the SME definition (available in all EU languages) if you have any doubts.


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Please note that the authoritative source of information is the English version. If there is any conflict between the translated versions and the English version, the latter takes precedence



The corrigendum relates to the addition of a new window for submissions that will run in October from 01/10/2021 to 31/10/2021.

The detailed adjustments to the call for proposals are presented in the corrigendum.


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Please note that the authoritative source of information is the English version. If there is any conflict between the translated versions and the English version, the latter takes precedence


We also recommend that you familiarise yourself with the documents below before applying to the SME Fund before you start the application process:


Declaration on honour Show Hide

This declaration ensures that all beneficiaries comply with the rules and are not in a situation that would exclude them from receiving EU funding (e.g. bankruptcy).

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Please note that the authoritative source of information is the English version. If there is any conflict between the translated versions and the English version, the latter takes precedence

List of fixed amount/fees by EU country for both services Show Hide

This list may change between the different windows. Any update on this list will be announced here, so it is very important for applicants to refer to this list regularly.

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Model of grant decision Show Hide

The Grants will be concluded through an Office decision (Grant decision), so a model is made available for applicant’s information.

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Additionally, if you intend to use a representative (third person) to submit your application, you should upload the declaration below, fill it in, sign it and then provide it to your representative so that he/she may upload it with the application and submit it on your behalf.


Declaration on honour – Representatives on behalf of the applicant Show Hide

Representative: Any third party, natural or legal person, who is duly authorised by the SME to legally represent it in the present procedure and fills in the eForm and submits it on behalf on the applicant.

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Timetable and rules

You can only apply for the grant during an open window using the electronic application form (eForm). Applications made outside each of the five designated time periods will not be considered.


Start of application period 11/01/2021 01/03/2021 01/05/2021 01/07/2021 01/09/2021 01/010/2021
Deadline for submission of applications 31/01/2021 31/03/2021 31/05/2021 31/07/2021 30/09/2021 31/010/2021

Applicants receive written notification of the results and notification of Grant Decisions in the event of award

February - March 2021 April - May 2021 June - July 2021 August - September 2021 October – November 2021 November 2021


As indicated in section 1.5 of the call for proposals, an indicative budget has been allocated per window and if all the funds are not used for a specific window, these may be carried over to later windows.

If the estimated budget allocated for each window is reached before the deadline, the window may be closed earlier than the times indicated here. We will keep this table updated to indicate any changes, and we recommend that you consult it regularly.


IMPORTANT INFORMATION: COVID-19 The provisional timetable and budget estimates may be reviewed as required under the prevailing circumstances linked to the COVID-19 outbreak.


Rules for submission

You can only make one application per window for service 1 (IP pre-diagnostic services) or service 2 (trade mark and/or design registration) or a combination of both.

If you receive a service in one window, and want to apply for another when a subsequent window opens, you cannot apply for the same service again. So if you previously received Service 1, you can only request Service 2. You cannot request the same service twice.

If you are rejected in one window, you can still apply to another one when it opens. But if you submit more than one application during a window, we will only take the first version of your application into consideration. All other versions that you send will automatically be considered inadmissible.


Questions and answers

If you still have questions about the process for submission, the rules, the timetable, or any other issue related to this scheme, you can contact us through our Information Centre.

You should also know that we will publish in the FAQs all answers to questions sent to us by potential applications. We make these questions and answers public to ensure that all applicants are treated fairly by having access to the same information.


How to apply

We strongly recommend that applicants not wait until the last moment before sending us the form, as applications received first will be given priority.






Results, notifications and how to request payment

You will be notified individually about the results of the evaluation process after the adoption of the award decision per window.

The formal notification of our decision will be sent by email to the contact persons provided in the eForm. Therefore, it is your responsibility to submit the correct email address/es of your contact person/s.

  • If your application has been unsuccessful, you will receive the reasons for our negative decision in your notification email.
  • If your application has been successful, you will receive confirmation of the positive decision, and an attachment containing the Grant Decision duly signed by the EUIPO in attachment.

If you receive a positive decision, you become a beneficiary of the scheme (the SME Fund). The positive decision takes effect on the date we notify you, and will set out all your obligations under the scheme.


Once you have been notified of a positive decision, you have 30 days to:

  • Apply for an IP pre-diagnostic service. IP pre-diagnostic services are available via the national offices that offer this service.
  • Apply and pay for your trade mark and/or design. Applications for the registration of trade marks and designs can be made at the national intellectual property offices (national level), in the Benelux Office of Intellectual Property (covering Belgium, The Netherlands and Luxembourg; regional level), or with us at the EUIPO (covering all the Member States of the EU).


Requesting payment from us

Upon completion of the service(s), Beneficiaries will need to submit an electronic request for payment form using the link available in the Grant Decision.

The payment, subject to the approval of the information and documentation submitted in the request, will be made within one month and Beneficiaries will be notified by email accordingly.


Checklist for applicants 

Before applying, please make sure you can answer “yes” to all the following questions:

Yes No

Is your company an established small and medium enterprise, based in the European Union?
Have you read the call for proposals before filling in the application form?
Do you know your company’s bank details and have a bank statement (sample) with the following details: company name as account holder; IBAN number (examples); and BIC/SWIFT code?
Do you have your company’s VAT certificate or national registration number certificat?
Do you know what service/s you plan to apply for (Service 1/Service 2 or both) as outlined in the call for proposals?
Do you know what IP rights (trade marks and/or designs) you plan to apply for (Service 2)
Do you fully understand that you cannot request these services if you have already received national or EU funding for the same services or part thereof?

If you can answer “yes” to all these questions, proceed to the application form (within the application windows):

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