Orphan Works database

The Orphan Works database is a single publicly accessible database that provides the public with information related to orphan works contained in the collections of publicly accessible libraries, educational establishments and museums, as well as archives, film or audio heritage institutions and public-service broadcasting organisations established in the Member States.

You can read further information on the Orphan Works database by clicking on this link. You will find a brochure in your language that you can refer to.

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The Orphan Works database is easily accessible by clicking in the following link.

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Yes, you can find the Orphan Works Database tutorial in the EUIPO Learning Portal, by following this link: Orphan Works Database tutorial (basic level). If you do not have a user account yet, please create one here. For further information on creating an account, please refer to “First time here?” (please note that the information provided on that page is only in English)

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On the login screen, click on Forgot your username?. Fill in the email address associated with your EUIPO account and click on ‘Send email’. You will receive an email with your username.

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On the login screen, click on Forgot your password?. Introduce your username and click on ‘Send email’. An email will be sent to the email address associated with your EUIPO account with instructions on how to reset your password and activate your EUIPO account.

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You can send us an email at: information@euipo.europa.eu. To help us identify the issue, we strongly recommend you include your username and, if possible, a screenshot showing the problem or error message you are getting from the system.

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Yes. The Orphan Works Database is available in 24 languages (23 EU languages and Icelandic). You can select your language from the top left-hand corner of the Orphan Works Database home page.

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On the Orphan Works Database home page, click on ‘ Registration of Beneficiary Organisation’. When you submit the form, an email will be sent to your country’s competent national authority. They will validate the information in the Orphan Works Database. Please also note that a single beneficiary organisation can register multiple users.

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Yes. On the Orphan Works Database home page, you can use the Advanced search option. Under the ‘Beneficiary Organisation Information’ section, you can find options to search by beneficiary organisation name and country.

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This is done by accessing the affected records and updating (editing) the ‘Rights holder Information’ section. We recommend using the ‘ Advanced Search’ option on the database home page to identify the records that need to be updated. Once you have identified the affected record(s), click on ‘Edit Orphan Work’ for the desired record, and go to the ‘Rights holder Information’ section (located under ‘Orphan work detailed information’ for main works or ‘Embedded or incorporated works’ for embedded works). Please update the name of the rights holder by clicking ‘Edit’ and checking the box ‘Identified and located’. Once the record is updated, the competent national authority will be informed that there is an updated record which needs to be forwarded. For more detailed information please see the Orphan Works Database Tutorial section, ‘Claim a status change’.

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