Call for proposals GR/002/19

Support Intellectual Property Network for Prosecutors

Funding space

The Call for proposals is made up of the following sections

The Call notice (short version of the call for proposals) published in the Official Journal in all EU official languages
The Call for proposals – Guidelines for applicants and the application package (published only in English)
The e-Form link for electronic submission of applications
The Questions & answers section

1. Call notice

Call notice GR/002/19 as published in the Official Journal of the European Union on 20/03/2019:

2. Call for proposals

Below you will find the full text of the call for proposals and the application package with instructions and templates on how to submit a proposal.

Call for proposals GR-002-19 - Guidelines for applicants
Application package:
Model of grant agreements (for information for the applicants)

3. Electronic Application Forms – e-Forms:

Call reference	Electronic application	Version	Released on
GR/002/19	Application e-Form	1,0	20/03/2019

The e-Form is available only in English. The applicant can start the process of creation of the e-Form using the following document: e-Form User Guide
We strongly advise applicants not to wait until the last moment for submitting their on-line application.

After the deadline for submission of applications ends, the online application system will be closed.

As an Applicant, please:

read the call for proposals carefully before to start completing your application
complete the relevant templates of the application package
use the official e-Form. Please fill in the e-Form by referring to the User Guide and don’t forget to also upload the compulsory annexes.
submit your application online before the specified deadline. You should receive a confirmation email.
save and view your application to which you have applied on your local computer

Technical issues:

If, after referring to the e-Form User Guide you still have a question and/or if you experience a technical problem when submitting your application, please contact directly the mailbox: grants@euipo.europa.eu

4. Questions & answers

Replies to your questions will be published in this section. Therefore, we recommend you to check frequently whether any new information/document is posted.

Please note that

the last date for requesting clarifications from the Office is 24/04/2019.
the last date on which clarifications are issued by the Office is 26/04/2019.


Questions & answers (click on the question to expand the answer underneath)	Date
I saw that the application may be submitted by one applicant but further (under point 3. Eligible Actions) it is stated in the call, that the participation shall include at least 4 EU Member States and/or neighbouring countries and the involvement of EUIPO, EUROJUST and UNICRI. Could you please define participation? What does that mean? For example: Is it enough, that experts(prosecutors) from 4 MS countries or neighbouring countries and members of all 3 organisations are invited to a best practice conference or workshop and some of them are also lecturers? Or do the involved MS and organisations have to be a partner in the application? Point 6.b. defines the eligible activities. In that sense the activities of “Regional conferences, seminars or workshops” and/or “Training activities within a regional perspective” should include participants of at least 4 EU Member States and/or neighbouring countries and the involvement of EUIPO, EUROJUST and UNICRI. Therefore, the activities of the example proposed would be eligible. In any case, an application can be submitted by one applicant or by a consortium of public entities as described in point 6.a.;	08/04/2019
The budget: I have downloaded the excel sheet for the budget but there are some issues regarding the excel sheet. I have following problems: Under each tabs in the excel sheet some of the yellow fields are locket and thereby not able to fill out these spaces. The problems occur in all tabs with following headlines: Category of staff, Please indicate the purpose of the travel, Description of the cost, Related activity. Under each tabs in the excel sheet it will only calculate the exchange rate for the first expense line and thereby only calculate the euro cost for the first line, which makes the budget inaccurate. Under the tab regarding the consolidated budget there is an error, as it adds the Staff Costs, Travel & Subsistence Costs etc. with the Total Direct Costs, which makes our budget twice as expensive as the budget actually is. The various problems in the Excel sheets were corrected and a new version is now available on the Call for Proposal's webpage.	12/04/2019
With regards to the daily allowances we have some questions. Does every participant at the conference get a daily allowance, national participant as international participant? During the conference we are 6 participants from Copenhagen and 10 from different parts of Europe. The conference is held in Copenhagen. Are we as hosts allowed to decide what these daily allowances are used for? Ex. can we use these daily allowances for social dinners and activities for all our participants? Or should we give each our participants their daily allowances in order for them to use them as they see fit? If we can use the daily allowances as hosts, are we obliged to receive the total sum of the daily allowances? Or can we narrow it down to cover our actual costs and not use the full amount? If we can’t use / or choose not to use the daily allowances for social dinners and activities, are we allowed to budget social dinners and activities to which guest speakers etc. will be invited under other costs or subsistence costs, and thereby make it a part of our budget? Policy on granting allowance expenses should be in line with the beneficiary's practice and shouldn't exceed the ceilings indicated in the Budget Form. The use of the allowances should be governed by the beneficiary'a practice but shouldn't be used to cover expenses already budgeted under another heading. The ceilings indicated in the Budget Form are indeed maximums and the beneficiary can reduce them as he sees fit. The expenses related to the activities of speakers could be covered under "other costs" in the budget, as long as they are eligible under the conditions set out in the Call for Proposals.	12/04/2019
Could you please specify the requirements of: 6.3 Multiplying effect: Proposals should include the impact and dissemination of the expected results, and the transferability and sustainability of the results. 6.4 Cost-effectiveness: Proposals should ensure consistency between activities planned and budget foreseen in the application, in particular the relevance and quality of the means of implementation and the resources deployed in relation to the objectives envisaged. 7 Activity Plan. Overview and Summary of Activities. How does this differ from point 6.2. “Proposals should include a comprehensive calendar of activities (estimation dates)” An indication of how it is foreseen that the event will have a sustainable impact on the fight against IP infringements, including improved networking and transfer of knowledge to relevant stakeholders. The proposal should balance the projected cost with the event organization itself, including the necessary resources used to achieve a successful and sustainable result. The activity plan should sumarize the information in section 6 and 3, but detail the different activities carried out to achieve the output, including person-days. That means that "different preparation activities", "the event(s) itself" and "the final reporting of the event" should be summarized in the activity plan.	15/04/2019

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